Publishing an activity creates one or more scheduled sessions from an activity template. During publishing, you will select where and when the activity occurs, determine the enrollment limit, and choose when it is visible to customers.
Publish an activity
- Go to Settings → Activity Schedule → Activities.
- Locate the activity you want to publish.
- Click the Calendar icon with up arrow to publish the event schedule.
Select the facility schedule
Select the facility where the activity will take place. Single-location facilities will have one option. If your organization has multiple locations, you can publish the same activity at different locations and create a separate schedule for each one.
Only facilities selected on the activity template will be available during publishing. To add another location, edit the activity template and select the additional facility. You can then publish the activity with different dates, times, recurrence settings, and enrollment caps for each location.
Set the date and time
Enter the first date, start time, and end time for the activity.
Confirm that the facility time zone and session times are correct before continuing.
Configure recurrence
Choose whether the activity occurs once or repeats on a schedule.
For a recurring activity, configure the recurrence pattern and ending date.
Set the enrollment cap
Enter the maximum number of participants who may enroll in each session.
Once the cap is reached, additional customers will not be able to enroll unless space is made available or the cap is increased.
Configure schedule visibility
Choose whether the session should be visible internally, publicly, or both.
When making the activity available for online enrollment, confirm that public visibility is enabled and set the dates during which customers should be able to see the activity.
Review and publish
- Review the facility, dates, recurrence, enrollment cap, and visibility settings.
- Select the final publish or confirmation button.
Publishing creates the scheduled activity occurrences shown on the Activity Schedule page. The publishing workflow includes facility selection, dates and times, recurrence, enrollment caps, visibility, and final review.
View the published session
Go to Activity Schedule from the main navigation. The published session will appear on the schedule.
Next Steps:
Create and Share an Online Public Activity Activity Schedule Link